Volunteering

The Cranbrook Triton Swim Club is a non-profit, community based competitive swim club. Our coaches are paid but the general administration of the club is managed by a volunteer Board of Director’s. The Cranbrook Triton Swim Club is a successful club and much of the credit for this goes to the dedication and hard work from Coaching Staff, Board Members and Parent Volunteers. 

Unfortunately, it is common in non-profit organizations that the bulk of volunteer workload falls to a few dedicated members.  The most successful non-profit organizations are able to spread the workload out among the membership in a more equal manner.  

Volunteering is critical to the operation of the club but also shows support for your child, is a great learning opportunity and is fun and rewarding. It is an opportunity to meet other parents and become part of the local swimming community. 

The membership will be kept informed of all officiating/volunteering opportunities through the Cranbrook Triton Swim Club website and email notices. It is crucial that all members communicate via the website at the beginning of the swim season to sign-up for officiating positions.

The volunteer positions/committees below need to be filled each season.  Please consider applying your skill set to a position. If you are new to the club or volunteering, consider an entry level position or minor role on a committee.

BOARD OF DIRECTORS POSITIONS (2 YEAR ELECTED TERM)

President

2 Year Elected Term Position: Ideally 2 years prior experience on CTSC Board

Vice President

2 Year Elected Term Position: Ideally previous volunteer or CTSC board position

Secretary

2 Year Elected Term Positions: Good record keeping and clerical skills

Treasurer

2 Year Elected Term Position: Financial and/or book keeping skills

Officials Director

2 Year Elected Term Position: Should be an SNC level 2 official. Good organizational skills

Fundraising & Sponsorship Coordinator

2 Year Elected Term Position: Previous fundraising committee member preferred but not mandatory.  Marketing experience an asset

Registrar

2 Year Elected Term Position: Good organizational and interpersonal skills an asset. Works closely with other board members particularly the Treasurer

Meet Manager

2 Year Elected Term Position: Must be an SNC qualified Meet Manager.  Knowledge of swim meet planning, organization, and execution is critical.  Meet Manager is accountable for the financial success of a hosted meet.  Assembles and acts as Swim Meet Committee head. Works closely with Board members particularly Officials Coordinator and Fundraising Coordinator. 

Equipment Manager

2 Year Elected Term Position: Responsible for maintaining team equipment and new team gear

Social Media Manager

2 Year Elected Term Position: Responsible for planning and posting on club social media channels

Annual or Event Volunteer Positions

Swim Meet Hospitality Lead

Annual Volunteer: Seeks food/beverage donations from local businesses and assigns food groups (fruit, muffins, sandwiches et.) to members to bring to each swim meet session.  Recruit volunteers to work in the food area during each session. Make sure stock (plates, cutlery, coffee cups etc.) is updated and ready for each swim meet and session.

Swim Meet Non-Officiating Committee Member

Event Volunteer: There are a number of roles required to host a swim meet including food, setup-tear down, selling raffle tickets and heat sheets, awards table.  This is a great entry level committee role.

New Member Liaison

Annual Volunteer (commitment for the full swim season): Acts as a communication conduit to new members. Helps with any questions and guides them through the ins and outs of competitive swimming and CTSC.

Travel Chaperones

Solicited or Event Volunteer: Good organizational and interpersonal skills is a must.  Selection for travel chaperones is decided by the senior coaches as per the CTSC travel policy.

Travel Coordinator

Annual Volunteer: For non-team travel meets, the coordinator will arrange to hold a block of hotel rooms for attending CTSC members near the swim meet venue or a financially reasonable location.  May book group dinner reservations where and when feasible depending on swim meet schedule.  Ensure booking information is included in swim meet sign up information package. Team travel meets, the coordinator will arrange charter transportation, hotel accommodation etc. develops a quote for swimmer travel fees to be included in sign-up information package.

Officiating - Competitive Program

Swim meets are an essential part of the sport of swimming, it allows athletes to test their skills and reach their swimming potential.  They provide swimmers with the opportunity to compete in their home pool and  have the potential to provide an important source of revenue for the club.  Home Meets are an integral part of the annual fundraising program, which keeps our swim fees affordable for most families.

It takes a team of dedicated volunteers to run a well organized and successful swim meet. There are a wide variety of jobs required to run a swim meet.  Each session requires about 32 officials and 10 to 15 non-officiating workers helping with food hospitality, raffle and heat sheet sales, award ribbons, and set up and tear down.  Each membership family is expected to fulfill a minimum of 3 officiating shifts at each of our home meet(s). Members with more than one swimmer are encouraged to volunteer for more than 3 sessions although it is not mandatory.

Most importantly, we need to continue to grow and mentor our club’s officiating skill level and members must continue to progress their officiating skills each year. A member of each swim family will be required to complete a course each swim season until they have completed all the SNC level one and parts of level two (Stroke and Turn and Chief Timer). Exempt courses for the majority of members will be clerk of course, chief finish judge/recorder scorer, starter and meet manager courses.  Ideally, the club will have 2 people trained and qualified in each of these positions. Officials Coordinator will seek mentoring opportunities particularly for members that show an interest in a certain officiating position or have a certain skill set.  In addition the Officials Coordinator may ask certain members to continue their training and take additional courses to ensure the club maintains enough qualified officials to run home meets.